The Evoko Naso Admin Portal has a list of users. This can be managed directly in the system or it may be synced across Microsoft O365. There several events that cause names to appear in the list.
The follow four scenarios can all cause a users name to be added to the list in the Evoko Naso Admin Portal.
- User logs in
Whenever a users signs in to any of these apps: SetApp, Naso Mobile App, Guava App, then their details are recorded. When a user signs in, Evoko Naso Services checks whether they are permitted access. E.g. Are they in the Admin group which controls access to the admin portal.
- During users sync
If using Microsoft O365, system access can be controlled through memberships of security groups "EvokoNasoCompanyWebAdmin" and "EvokoNasoUserGroup". The list of members can be synced into Evoko Naso Services. E.g. This will find all people in the Admin group and list them in Evoko Naso Admin User List.
- During rooms sync
When a room is added to Evoko Naso Services it will have an email address. This is also logged in the user list.
- Setting a fixed desk
When using a fixed desk and specifying an email address for the occupant, this will add that users name into the list of users. which this desk is fixed to.
- People invited to a meeting
When a meeting room is linked to Evoko Naso, this allows Evoko Naso to monitor bookings for that room. With a meeting room booking any of the meeting attendees may checkin, so the system needs to know names of attendees. Therefore if a room booking includes other people within the organization, Evoko Naso will add these names to the user list.