One of the features of Evoko Home is providing you with meeting room statistics, which hopefully allows you to gain better insight on how your meeting rooms are being utilized. Meeting room information such as the average number of meetings in a particular room, the meeting rooms utilization rate or the number of meetings not checked-in are some examples of what can be presented.
Evoko Home calculates various metrics by analyzing the meeting data stored in the database on a daily basis. To fully evaluate and index the data, it takes up to two days before the data can be viewed or exported.
Viewing statistics
Under Rooms --> Statistics in Evoko Home you can view statistics. Simply adjust the date interval to set the period.
Exporting statistics
The option to export statistics to a .csv file is also made available via 3 options by pressing Export:
- Export to CSV - generates a file (
statistics_08_01_2019_08_10_2019.csv) with all statistics values (see table below for more information). - Export raw data to CSV - generates a file (e.g.
statistics_08_01_2019_08_10_2019_raw.csv) containing the raw meeting data during the selected time interval with all raw data information. Note that this section does not allow you to see information about which user ended or extended a meeting - only who created the meeting event is shown in the raw data. - Statistics scheduled export - sends statistic reports to an given email account. If 'Activate Update' is enabled, updates of meeting data will be send on a daily basis. You can also enable the 'Save local copy' function, which allows you to download a local copy to your computer.
Note! Please use a modern web browser (e.g. a recent version of Chrome, Firefox, Safari or Edge) when exporting to ensure compatibility. Internet Explorer is not compatible with Evoko Home statistics section.
Calculated values
The below table provides a description of all the available values found in the web interface and regular .csv export.
| Value | Description |
|---|---|
ROOM NAME |
The meeting rooms name. |
SEATS |
The meeting rooms seating capacity. |
MEETINGS |
Displays the total number of meetings. |
MEETINGS PER DAY (AVG. NUMBER) |
Calculates the average number of meetings per day. |
UTILIZATION DURING WORKING HOURS (%) |
Total meeting time which takes place inside non-sleeping hours period of Liso devices. Meetings that take place outside working hours will not be taken into the calculations. Tentative meetings are also not calculated. If the meeting starts or ends outside working hours, while taking place inside working hours, only part of the meeting that is inside working hours will be taken into account. |
TOTAL MEETING TIME (HOURS) |
Total duration of meetings inside working hours. |
DURATION PER MEETING (AVG. HOURS OF ALL) |
Average duration of meetings inside working hours. |
DURATION PER MEETING (AVG. HOURS EXCLUDING NOT CHECKED IN*) |
Average duration of confirmed/not cancelled meetings inside working hours. |
DEVIATION FROM SCHEDULED (AVG. HOURS) |
The total difference between the planned time of a meeting and actual ending time. This deviation is caused by meetings being shortened by the user, extended by the user or cancelled by the check-in functionality. |
MEETINGS EXTENDED (%) |
Share of meetings extended by a user. |
MEETINGS ENDED EARLY BY USER (%) |
Share of meetings shortened/ended before scheduled by the user. |
MEETINGS ENDED NOT CHECKED IN* (%) |
Share of meetings cancelled by the check-in functionality. |
MEETINGS ENDED AS SCHEDULED (%) |
Share of meetings ended as scheduled. |
MEETINGS SCHEDULED IN CALENDAR SYSTEM(%) |
Share of meetings created using the calendar system calendar (Outlook, Google, Domino). |
MEETINGS BOOKED ON SCREEN (%) |
Share of meetings booked on the Evoko Liso device. |
MEETINGS NOT CHECKED IN* |
Total number of not checked-in meetings for a selected period. |
TOTAL TIME BOOKED BUT NOT CHECKED IN (HOURS) |
Total planned time of meetings not checked-in. |
TIME RECOVERED BY ENDING MEETINGS THAT WERE NOT CHECKED IN (HOURS) |
Total time difference between planned time and actual time for meetings that were not checked-in. |